Documents and Forms

Parish Facilities

Commission Members and Ministry Coordinators, in order to ensure the smooth functioning of our parish and its many ministries, please use the documents below to schedule your meetings and events.  The Policies and Procedures document contains the process and rules for requesting and using parish space. This includes any use or display in our narthex. The Calendar Request Form is submitted to make a specific request to use parish facilities or grounds.  Please note that Calendar Request Form must be submitted a minimum of 30 days prior to the meeting/event date. After the form has been filled out (and saved on your computer), you may email it as an attachment to facility@stmota.org for review and processing.  If you have questions, please contact the Director of Parish Operations, Dcn. Howard Fischer.

IMPORTANT: Please DOWNLOAD and SAVE the request form.  Do NOT fill in the form directly from this link because your typing will be lost. You must SAVE, CLOSE, and then REOPEN the saved file in Adobe before you type. Fill in the form and do a SAVE AS to your desired document folder.  Then, email the form as an attachment to facility@stmota.org.

Parish Fundraisers

All fundraising and solicitation conducted by/at St. Mary must follow the policy and procedures documented below.  “Fundraising” includes not only monetary collections, event ticket sales and bake sales, etc., but also all collections of items (food, clothing, furniture, school supplies, gifts, etc.). Requests to conduct such events need to submit the Fundraising Request Form below in addition to the Calendar Request Form. Fundraising requests must be submitted a minimum of 60 days in advance of the planned event. After the form has been filled out (and saved on your computer), you may email it as an attachment to facility@stmota.org for review and processing. If you have questions, please contact the Director of Parish Operations, Dcn. Howard Fischer.

IMPORTANT: Please DOWNLOAD and SAVE the request form.  Do NOT fill in the form directly from this link because your typing will be lost. You must SAVE, CLOSE, and then REOPEN the saved file in Adobe before you type. Fill in the form and do a SAVE AS to your desired document folder.  Then, email the form as an attachment to facility@stmota.org.

Ministry Publicity

The St. Mary Communications Ministry offers an array of communications services to help you raise awareness of your ministry, share its meaningful stories, and access parish communications channels to connect with parishioners. Those media channels include:
• St. Mary of the Annunciation website
• Social media via Facebook, Instagram and Twitter
• St. Mary Spotlight newsletter

First, please read through the Communications Request Guidelines to understand the information we will need to assist you. Then, complete the Communications Request Form, preferably using the online google form.
Thank you for your interest in partnering with the Communications Ministry to connect and engage parishioners in the life of St. Mary parish.

IMPORTANT: The ONLINE request form can be filled out directly by clicking the button. For the PRINTABLE request form, please DOWNLOAD and SAVE.  Do NOT fill in the form directly from this link because your typing will be lost. You must SAVE, CLOSE, and then REOPEN the saved file in Adobe before you type. Fill in the form and do a SAVE AS to your desired document folder.  Then, email the form as an attachment to stmotacomreq@gmail.com .

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